Papercut Print Management Software
in SolutionsDigital Office Systems
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PaperCut Print Management Software
Track, control and secure printing across your organisation with PaperCut print management software, supplied, configured and supported by Digital Office Group.
PaperCut helps businesses reduce print waste, protect confidential documents, monitor usage and manage office printers, photocopiers and multifunction devices through one central platform.
Arrange a PaperCut ReviewTake Control of Your Business Printing
Uncontrolled printing can lead to unnecessary paper use, higher toner costs and confidential documents being left unattended on printer output trays.
PaperCut provides visibility over who is printing, what is being printed and which devices are being used.
Rules, permissions, quotas and secure print release can then be applied to reduce waste and improve document security.
PaperCut can help you:
- Track printing by user and department
- Secure confidential print jobs
- Reduce uncollected documents
- Encourage duplex printing
- Control colour printing
- Set print quotas and limits
- Allocate costs to departments
- Create detailed usage reports
- Support mobile and remote printing
- Manage multiple printer brands
- Control copying and scanning
- Reduce paper and toner waste
One Platform for Printers, Copiers and MFDs
PaperCut can be deployed across office printers, photocopiers, multifunction devices and selected wide-format printers.
The software can support mixed printer fleets, making it useful for organisations operating equipment from more than one manufacturer.
Digital Office Group can assess your existing print hardware and recommend the most suitable PaperCut configuration.
Core PaperCut Features
PaperCut combines print tracking, secure release, cost control and reporting within one managed print platform.
Secure Print Release
Hold print jobs until the authorised user releases them at the selected printer or photocopier.
Print Tracking
Record printing by user, department, device, document type, colour and page quantity.
Rules and Restrictions
Apply policies such as duplex printing, monochrome defaults and colour restrictions.
Cost Allocation
Assign print costs to users, departments, projects, clients or shared accounts.
Print Reporting
Produce detailed reports showing print volumes, colour use, costs and environmental impact.
Mobile Printing
Support printing from laptops, tablets, mobile devices and authorised remote locations.
Print from Different Devices and Locations
Modern employees work across offices, homes, shared spaces and multiple devices.
PaperCut can provide a more consistent print experience across supported computers, mobile devices and business locations.
Users can submit jobs to a shared queue and release them at an appropriate printer, subject to the configuration and PaperCut product selected.
- Desktop and laptop printing
- Mobile-device printing
- Remote and hybrid working support
- Shared print queues
- Multi-site printer access
- Consistent user authentication
- Reduced dependency on individual print drivers
- Secure print release
Secure Print Release
Secure print release prevents documents from printing immediately and being left unattended.
Instead, the print job is held until the user authenticates at an approved device.
Depending on the equipment and PaperCut setup, authentication can use a PIN, username, access card, mobile application or the device touchscreen.
- Protect confidential documents
- Reduce abandoned print jobs
- Release documents when required
- Delete unwanted jobs before printing
- Support shared office printers
- Reduce information exposure
- Improve accountability
- Support flexible working environments
Documents do not need to print immediately
A user can submit several documents and choose which jobs to release when they arrive at the printer.
Jobs that are no longer required can be deleted without using paper, toner or machine time.
Follow-Me and Find-Me Printing
A shared print-release queue allows users to submit a document without selecting one specific printer in advance.
The user can then authenticate at a suitable device and release the job there.
This provides greater flexibility and can reduce disruption when one printer is busy, unavailable or located elsewhere.
Reduce Print Costs and Waste
PaperCut helps organisations understand how much they print and where avoidable costs are being created.
Print policies can encourage more responsible choices without preventing employees from completing legitimate work.
Rules can prompt users to print double-sided, switch large jobs to monochrome or choose a more cost-effective device.
- Encourage duplex printing
- Default suitable jobs to monochrome
- Restrict unnecessary colour printing
- Set reasonable user quotas
- Route large jobs to suitable devices
- Delete expired print jobs
- Identify high-volume users
- Monitor departmental expenditure
Print Rules Your Organisation Can Apply
Duplex Printing
Encourage or require double-sided printing for suitable documents.
Colour Controls
Restrict colour printing by user, department, application or document size.
Page Limits
Apply limits or warnings when unusually large documents are submitted.
Device Routing
Redirect large print jobs to more appropriate and cost-effective devices.
Print Quotas
Allocate users or departments a defined print allowance or budget.
Confirmation Prompts
Ask users to confirm expensive, colour or high-volume print jobs.
Restricted Access
Control who can access specific printers, functions or colour capabilities.
Job Expiry
Automatically delete held jobs that are not released within an agreed period.
Reports can show:
- Total pages printed
- Colour and monochrome usage
- Single and double-sided printing
- Usage by employee
- Usage by department
- Usage by printer
- Estimated print costs
- Rejected and deleted jobs
- Copying and scanning activity
- Environmental impact estimates
Detailed Print Reporting
PaperCut provides detailed reporting that helps organisations understand their print environment.
Reports can identify excessive colour use, underused devices, inefficient workflows and departments with unusually high print volumes.
This information can support budgeting, equipment reviews, sustainability initiatives and future managed print decisions .
Departmental Charging and Client Cost Recovery
Some organisations need to assign printing costs to specific departments, projects, customers or matters.
PaperCut can allow users to select an appropriate shared account before printing, copying or scanning.
This can improve internal accountability or support the recovery of document-production costs from clients.
Common cost-allocation uses:
- Legal matters and case files
- Architectural projects
- Construction projects
- Client accounts
- School departments
- University faculties
- Internal cost centres
- Public-access printing
- Pay-for-print environments
- Chargeable copying and scanning
PaperCut Products
PaperCut offers self-hosted and cloud-based print-management options for different organisations and technical environments.
PaperCut NG
A self-hosted print-management solution for tracking, controlling and charging for printing.
- Track and manage printing
- User and department reporting
- Print quotas and charging
- Print rules and restrictions
- Suitable for server-based environments
- Configured by Digital Office Group
PaperCut MF
A self-hosted platform that adds embedded multifunction-device control and secure release.
- Track printing, copying and scanning
- Secure print release at the device
- Card, PIN or touchscreen authentication
- Scan workflow options
- Embedded copier interface
- Configured by Digital Office Group
PaperCut Pocket
A cloud-based print-management option designed for organisations with simpler print requirements.
- No traditional print server required
- Cloud-managed printing
- Mobile application support
- Secure print release
- Subscription-based licensing
- Configured by Digital Office Group
PaperCut Hive
A cloud-native print-management platform with embedded multifunction-device features.
- Cloud-managed printing
- Printing, copying and scanning control
- Secure release through app, card or touchscreen
- Reduced server dependency
- Suitable for modern cloud environments
- Configured by Digital Office Group
PaperCut Product Comparison
| Product | Hosting | Print Tracking | Copy and Scan Control | Secure Device Release | Typical Use |
|---|---|---|---|---|---|
| PaperCut NG | Self-hosted | Yes | Limited compared with MF | Depends on configuration | Server-based print tracking and control |
| PaperCut MF | Self-hosted | Yes | Yes | Yes | Advanced copier, printer and scanning management |
| PaperCut Pocket | Cloud | Yes | Focused mainly on printing | Through supported applications and workflows | Smaller cloud-first print environments |
| PaperCut Hive | Cloud | Yes | Yes on supported devices | Yes | Cloud-native multifunction print management |
The right product depends on your environment
The number of users, printer brands, device capabilities, server infrastructure and scanning requirements all affect the recommended PaperCut product.
We assess these requirements before proposing a solution.
PaperCut MF or PaperCut Hive?
PaperCut MF is generally suited to organisations that want a self-hosted system with extensive embedded printer and multifunction-device control.
PaperCut Hive is a cloud-native alternative that reduces dependence on conventional print-server infrastructure.
Digital Office Group can compare both approaches against your technical environment and future IT strategy.
PaperCut for Microsoft 365 and Cloud Environments
Businesses increasingly want to reduce traditional on-premise server infrastructure and support users working from different locations.
Cloud-based PaperCut products can support modern environments where users authenticate through managed identities and access printers across supported networks.
Our wider Microsoft 365 and managed IT experience allows us to consider identity, networking and device configuration as part of the deployment.
Cloud-print considerations include:
- User identity and authentication
- Microsoft 365 environment
- Remote and hybrid users
- Printer compatibility
- Network connectivity
- Mobile applications
- Multi-site requirements
- Print-driver deployment
- Secure release methods
- Existing server infrastructure
PaperCut Implementation Process
1. Discovery
We review users, locations, printers, servers, authentication and print workflows.
2. Design
We recommend the appropriate PaperCut product, licence and technical design.
3. Installation
Software, print queues, device applications and authentication are configured.
4. Testing
Printing, copying, scanning, reporting and secure release are tested.
5. Training
Administrators and users receive guidance on the new print workflows.
Our PaperCut service can include:
- Initial print-environment assessment
- PaperCut product recommendation
- Licence supply
- Server or cloud configuration
- Print-queue configuration
- Device application installation
- Card-reader configuration
- Secure release setup
- Print-policy configuration
- User and administrator training
- Ongoing technical support
- Future system reviews
PaperCut Installation and Support
PaperCut is most effective when the software, printers, user identities and business rules are configured correctly.
Digital Office Group can supply, install and support the platform as part of a wider managed print solution or as a standalone software project.
We can also help resolve existing PaperCut configuration, print-release and device-integration issues.
Who Uses PaperCut?
Schools and Colleges
Control student printing, apply quotas and manage shared devices.
Legal Firms
Secure confidential documents and allocate print costs to clients or matters.
Healthcare Organisations
Protect confidential records and reduce unattended documents.
Construction Businesses
Monitor office and site printing across multiple locations.
Professional Services
Track departmental use and improve document security.
Charities
Reduce waste and manage limited print budgets more effectively.
Manufacturing
Manage office, warehouse and operational print environments.
Multi-Site Businesses
Apply consistent print rules across several offices and locations.
Why Choose Digital Office Group?
Digital Office Group combines print hardware, software, network and IT expertise.
This means we can assess the full print environment rather than looking only at the PaperCut licence.
We can supply printers and photocopiers, configure PaperCut, support user authentication and provide ongoing device maintenance through one service team.
Why work with us?
- Family-owned and established in 1994
- Experienced managed print provider
- PaperCut installation capability
- Printer and photocopier expertise
- Microsoft 365 and IT knowledge
- Multi-brand print support
- Secure print-release configuration
- Multi-site deployment capability
- User and administrator training
- Ongoing technical support
PaperCut Print Management FAQs
What is PaperCut?
PaperCut is print-management software used to track, control, secure and report on printing across business printers, photocopiers and multifunction devices.
What is PaperCut MF?
PaperCut MF is a self-hosted print-management platform with embedded printer and multifunction-device features for printing, copying, scanning and secure release.
What is the difference between PaperCut NG and PaperCut MF?
PaperCut NG focuses mainly on print tracking and management. PaperCut MF adds embedded multifunction-device control, secure release and copying and scanning features.
What are PaperCut Pocket and PaperCut Hive?
PaperCut Pocket and Hive are cloud-based print-management products. Hive provides more extensive multifunction-device and secure-release capabilities on supported equipment.
Does PaperCut support secure printing?
Yes. PaperCut can hold jobs until the user authenticates through a supported PIN, card, application or device interface.
Can PaperCut reduce print costs?
Yes. It can reduce waste through print rules, secure release, quotas, colour controls, reporting and automatic deletion of uncollected jobs.
Can PaperCut track copying and scanning?
PaperCut MF and supported PaperCut Hive deployments can track and control copying and scanning through compatible multifunction devices.
Can PaperCut work with different printer brands?
PaperCut supports a wide range of printer and copier manufacturers. Embedded device features depend on the exact make and model.
Can users release prints with an access card?
Yes. Supported devices can use compatible card readers so employees can authenticate and release documents using an existing access card.
Can PaperCut work across several offices?
Yes. PaperCut can support multi-site environments, subject to the selected product, network design and device compatibility.
Does PaperCut require a print server?
PaperCut NG and MF are commonly self-hosted. PaperCut Pocket and Hive provide cloud-based options that can reduce dependence on traditional print servers.
Can Digital Office Group support an existing PaperCut installation?
Yes. We can assess existing PaperCut software, print queues, devices, secure-release workflows and configuration issues.
Take Control of Your Business Printing
Arrange a PaperCut print-management review with Digital Office Group. We will assess your users, printers, locations, security requirements and print volumes before recommending the most suitable solution.
Arrange a PaperCut Review Call 01530 414 409