26 Aug Refurbished Photocopiers & Reconditioned Xerox Printers
Refurbished Photocopiers & Reconditioned Printers: A Cost-Effective Alternative to Buying New
A professionally refurbished photocopier, reconditioned printer or pre-owned Xerox multifunction printer can give your business the print, copy and scanning capability it needs without the cost of buying brand-new equipment.
From compact A4 multifunction printers and floor-standing A3 photocopiers through to high-volume digital production presses, refurbished equipment can provide exceptional value when the right machine is professionally prepared, installed and supported.
What Is a Refurbished Photocopier?
A refurbished photocopier is a previously owned commercial photocopier or multifunction printer that has been inspected, cleaned, serviced and tested before being supplied to another customer.
You may also see these machines described as reconditioned photocopiers, used photocopiers, pre-owned printers or second-hand photocopiers. However, there can be an important difference between simply buying a used printer and purchasing a machine that has been professionally refurbished.
A used office printer may simply be resold in its current condition. A properly reconditioned business photocopier should be assessed for condition, print quality, paper feeding, scanning, document handling and other key components before being redeployed.
Professionally Inspected
The machine can be checked for overall condition, print quality, scanning operation, paper handling and signs of excessive wear.
Cleaned & Reconditioned
Suitable equipment can be cleaned and serviced, with worn or serviceable components addressed where required before installation.
Installed & Supported
Refurbished photocopiers can be supplied with professional installation and an ongoing service and maintenance agreement.
Why Choose a Refurbished Photocopier?
Commercial photocopiers are designed to handle substantial print volumes. A business may replace a machine because it is changing supplier, moving premises, consolidating offices or standardising its printer fleet rather than because the photocopier has reached the end of its working life.
Reduce Equipment Costs
One of the biggest advantages of a refurbished photocopier is the potential to obtain professional business printing equipment for less than the equivalent new model.
Get More Machine for Your Budget
Choosing refurbished equipment may allow a business to move to a faster or higher-specification machine while remaining within its existing budget.
Extend the Life of Existing Equipment
Reusing suitable commercial printers helps extend their useful life rather than unnecessarily replacing serviceable technology.
Keep Professional Support
Refurbished equipment can still form part of a managed service agreement covering maintenance, repairs, toner and ongoing technical support.
When correctly selected and professionally reconditioned, a pre-owned commercial photocopier can provide years of useful service while significantly reducing the cost of replacing existing equipment.
Refurbished Photocopier vs New Photocopier
There is no single answer as to whether a new or refurbished photocopier is best. The right choice depends on the age of the equipment, print volume, functionality required, budget and how long the business intends to keep the machine.
| Consideration | New Photocopier | Refurbished Photocopier |
|---|---|---|
| Equipment cost | Typically higher | Typically lower |
| Latest technology | Latest generation available | Depends on model and age |
| Print, copy & scan | Yes | Yes |
| A4 & A3 options | Available | Available |
| Finishing options | Available depending on model | Often available depending on configuration |
| Managed service | Yes | Yes, depending on supplier and machine |
| Sustainability | Requires new equipment manufacture | Extends the useful life of existing hardware |
| Best suited to | Businesses wanting the newest technology or fleet standardisation | Businesses prioritising value and lower equipment costs |
Businesses wanting the latest technology or identical devices across a large national printer estate may prefer new equipment. However, organisations primarily looking to reduce photocopier costs can often find excellent value in professionally refurbished machines.
Refurbished Xerox Photocopiers
Xerox business printers and multifunction devices are widely used in commercial environments, making refurbished Xerox photocopiers a popular choice for organisations looking for reliable pre-owned printing equipment.
Depending on stock, specification and condition, refurbished Xerox equipment can range from compact A4 devices through to large departmental A3 multifunction printers.
Older Xerox models can also make excellent refurbished machines where their condition, meter reading and configuration make them commercially suitable.
Browse our current range of Xerox multifunction printers and photocopiers.
Refurbished A4 Multifunction Printers
Not every office needs a large floor-standing photocopier. For smaller offices, departments, reception areas, branch locations and individual workgroups, a refurbished A4 multifunction printer can provide a compact and cost-effective solution.
A4 multifunction printers combine several everyday office functions into one device, normally including printing, copying and scanning. Depending on the machine, businesses can also benefit from automatic document feeders, duplex printing, network scanning and secure printing functionality.
Xerox A4 devices such as the VersaLink C415, B415, C405 and B405 demonstrate the type of commercial office printer that can be suitable for workgroup use.
If your organisation only requires A4 printing, buying or leasing a compact multifunction machine can also avoid paying for A3 functionality that may rarely be used.
Looking for an A4 Photocopier?
Compare compact multifunction equipment suitable for offices and smaller workgroups.
View A4 Photocopier Lease Options →Browse Multifunction Printers
Explore Xerox office printers and multifunction devices for a range of business requirements.
View Multifunction Printers →Refurbished A3 Photocopiers
For larger offices and busier departments, a refurbished A3 photocopier can provide greater paper capacity, faster scanning, A3 printing and a wider range of finishing options than a typical desktop printer.
Floor-standing A3 multifunction printers are commonly used by accountants, solicitors, estate agents, schools, construction companies, care organisations, manufacturers and other businesses that need one central machine for everyday document production.
Xerox machines that may be found within the new or refurbished A3 market include the VersaLink C7120, C7125 and C7130 alongside higher-volume Xerox AltaLink C8100 Series machines.
Previous-generation Xerox AltaLink devices such as the C8030, C8035, C8045, C8055 and C8070 can also remain highly capable business photocopiers when professionally maintained and appropriately refurbished.
Depending on configuration, A3 photocopiers can also be equipped with additional paper trays, large-capacity feeding and professional finishing options.
Instead of spending a budget on a lower-specification new machine, a business may be able to choose a higher-volume pre-owned photocopier with additional paper handling or finishing capability.
Can You Lease a Refurbished Photocopier?
A business does not necessarily need to purchase pre-owned printing equipment outright. Depending on the equipment and agreement available, refurbished photocopier leasing can provide another way of reducing the cost of professional office printing.
Because a refurbished machine normally has a lower equipment value than an equivalent brand-new model, it can provide an attractive option for businesses trying to keep monthly expenditure under control.
This becomes particularly relevant for organisations with several offices or departments. Rather than automatically replacing every device with new equipment, an estate can be reviewed to determine where new equipment is justified and where professionally refurbished printers could deliver better overall value.
Refurbished Photocopiers With Service & Maintenance
The purchase price of a used photocopier should never be the only consideration. The service and support behind the machine are just as important.
Business photocopiers contain numerous components that are subject to normal wear as page volumes increase. Businesses therefore need to consider how toner, maintenance, repairs and replacement components will be managed throughout the life of the machine.
A professionally supplied refurbished printer can be supported through an appropriate maintenance agreement, providing businesses with ongoing technical support rather than leaving them responsible for sourcing toner and organising individual repairs.
This allows an organisation to benefit from the lower acquisition cost of reconditioned photocopier equipment while retaining the support expected from a professional managed print supplier.
Refurbished Colour Photocopiers
Refurbished colour photocopiers are particularly attractive for organisations producing presentations, property particulars, marketing material, reports, training documents and general office paperwork.
Instead of operating numerous small desktop colour printers with separate consumables, a centralised colour multifunction printer can provide a more manageable way of handling office print, copy and scan requirements.
A pre-owned Xerox colour photocopier can also offer businesses access to larger paper capacities and additional finishing features that may be expensive to purchase on an equivalent new device.
Refurbished Black & White Photocopiers
Where the majority of a business's printing consists of invoices, reports, correspondence or other text-based documents, a refurbished mono photocopier may offer an even more economical solution.
Black-and-white multifunction printers remain widely used in accounts departments, warehouses, schools, legal environments and other organisations producing high volumes of administrative documents.
Refurbished Production Printers & Digital Presses
Refurbished equipment is not limited to normal office photocopiers. The financial case can become even stronger when considering refurbished production printers, used digital presses and reconditioned production printing equipment.
Production print systems represent a much larger equipment investment than standard office multifunction devices. For commercial printers, internal print rooms and organisations producing high volumes of professional material, purchasing pre-owned production equipment can therefore provide substantial value.
Depending on availability and configuration, Xerox production equipment within the new and pre-owned market can include machines such as:
The complete configuration is particularly important when comparing refurbished production presses. High-volume digital printers can include specialist feeders, stackers, booklet makers, trimming equipment and other finishing accessories.
A professionally configured used Xerox production printer can therefore be much more valuable than simply comparing the print engine or headline speed.
View Digital Presses & Production PrintersWhy Refurbished Production Equipment Can Make Financial Sense
Bring Print In-House
A pre-owned digital press may make it commercially viable to bring brochures, manuals, booklets and marketing print in-house.
Add Production Capacity
Established print environments can add additional production capacity without necessarily investing in another brand-new press.
Improve Resilience
A refurbished production printer can also be considered as a second machine to provide additional capacity or operational resilience.
Are Refurbished Photocopiers Reliable?
A professionally refurbished commercial photocopier can be extremely reliable, but the condition and history of the individual machine matter.
The age of a photocopier alone does not determine whether it is suitable. Its meter reading, previous workload, maintenance history, overall condition and configuration should all be considered.
A relatively new photocopier that has operated continuously in a high-volume environment is not automatically a better purchase than a slightly older machine with a substantially lighter workload.
The objective should be to identify equipment that remains commercially serviceable and is appropriate for the customer's expected print volume rather than simply selling the cheapest used machine available.
A More Sustainable Approach to Office Printing
Choosing refurbished printers and photocopiers can also help businesses extend the useful life of existing technology.
Commercial printing equipment contains metals, plastics, electronics and numerous manufactured components. Where a machine remains suitable for professional use, refurbishing and redeploying the equipment allows more value to be obtained from those existing resources.
For organisations reviewing sustainability within their procurement strategy, professionally reconditioned office technology can therefore offer both a commercial and environmental benefit.
When Is a New Photocopier the Better Choice?
Refurbished photocopiers can provide excellent value, but new equipment remains the right choice in many circumstances.
A business carrying out a complete multi-site printer refresh may want exactly the same model throughout every office. Other organisations may require the latest security functionality, software compatibility or a very specific machine configuration that is not readily available within refurbished stock.
The important thing is to compare the options rather than automatically assuming that every existing photocopier needs to be replaced with another brand-new machine.
A mixed strategy can often make commercial sense, with new devices installed in the busiest or most critical locations while suitable refurbished machines are used elsewhere across the printer estate.
How to Choose the Right Refurbished Photocopier
The best refurbished business photocopier should be selected around how your organisation actually works.
Monthly Print Volume
Consider how many mono and colour pages the business produces and whether volumes are increasing.
A4 or A3?
Avoid paying for an A3 machine where A4 is sufficient, but make sure larger paper requirements are considered before choosing.
Scanning Requirements
Businesses scanning large document sets may require faster document feeding and more advanced scanning capability.
Paper Capacity
Busy offices can benefit from larger paper capacities and multiple trays for different paper sizes or media.
Finishing
Consider whether you need stapling, booklet production or other finishing functionality.
Service & Support
Make sure the equipment can be maintained and supported throughout the intended period of use.
Frequently Asked Questions About Refurbished Photocopiers
What is the difference between a refurbished and used photocopier?
A used photocopier may simply be resold in its current condition. A refurbished or reconditioned photocopier should have undergone inspection, testing, cleaning and appropriate preparation before being redeployed.
Are refurbished photocopiers cheaper than new machines?
Refurbished equipment will generally have a lower underlying equipment value than an equivalent new machine, which can make it a particularly attractive option for organisations focused on reducing costs.
Can I lease a refurbished photocopier?
Depending on the equipment and finance arrangement, businesses may be able to lease refurbished photocopiers rather than purchasing the machine outright.
Can a refurbished photocopier have a service agreement?
Yes. Suitable refurbished equipment can be supplied with ongoing maintenance and support, depending on the machine and supplier.
Can I buy a refurbished A3 photocopier?
Yes. A3 multifunction photocopiers are one of the most common types of equipment available through the professional refurbished market.
Are refurbished production printers available?
Yes. Pre-owned and refurbished Xerox production equipment can include PrimeLink, Versant and other digital production printing systems, subject to availability and configuration.
Should I buy new or refurbished?
This depends on your print volumes, required functionality, budget and expected equipment life. A professional printer fleet review can help compare both options before you commit to replacing equipment.
New or Refurbished Photocopier? Compare Both.
Digital Office Group can help you compare new, refurbished and reconditioned Xerox photocopiers, from compact A4 multifunction printers through to A3 office photocopiers and high-volume production printing equipment.
Rather than automatically replacing a machine because it has reached the end of an agreement, we can look at your print volumes, existing equipment, functionality and requirements to determine the most commercially appropriate option.
For some organisations, a new machine will be the right choice. For others, a professionally refurbished Xerox printer can deliver all the functionality required while significantly reducing the cost of the equipment.