03 Dec Reduce Waste, Cut Costs & Improve Print Efficiency
Print Audits East Midlands: Reduce Waste, Cut Costs & Improve Print Efficiency
Digital Office Group help businesses across the East Midlands reduce print waste, eliminate hidden costs and upgrade outdated devices with fully serviced MFDs and photocopiers.
Book Your Free Print AuditWhat a Print Audit Can Achieve for East Midlands Businesses
A professional print audit reveals costly inefficiencies and gives organisations across Leicester, Nottingham, Derby, Northampton, Lincoln and the wider East Midlands a clear pathway to reducing waste and modernising their print infrastructure.
- Immediate print cost reductions of 25–60%
- Reduced colour usage and unnecessary printing
- Elimination of desktop inkjets with high cost-per-page
- Lower toner consumption and reduced waste
- Improved print security and user authentication
- Better uptime with fewer breakdowns
- Optimised placement of printers and MFDs
- Clear visibility of your entire print fleet
1. Reduce Print Costs Immediately
More than 70% of East Midlands businesses underestimate their true printing costs. Our audit identifies:
- Expensive desktop inkjet printers costing 10–20× more per page
- High colour usage where mono printing would suffice
- Duplicate prints and abandoned print jobs
- Unmanaged toner ordering and supply waste
- Overpriced consumables from retail suppliers
With this insight, we move your business to a reliable, low-cost-per-copy managed print solution.
2. Identify Inefficient or Redundant Printers
Many organisations unknowingly run devices that:
- Use expensive ink
- Break down regularly
- Consume unnecessary electricity
- Are heavily underutilised
- Slow down staff due to outdated technology
Our audit highlights where consolidating multiple devices into one efficient MFD or photocopier will reduce running costs and improve productivity.
3. Inkjet Printers vs MFDs vs Photocopiers — True Cost Comparison
Many East Midlands businesses still purchase cheap inkjet printers from retail stores. However, when comparing long-term running costs, MFDs (multifunction devices) and business photocopiers are significantly cheaper and more reliable.
❌ Retail Inkjet Printers (Argos / Amazon / Currys)
Not suitable for business environments due to high operating costs.
- Very high cost-per-page (10–20× more than MFDs)
- Tiny ink cartridges that run out quickly
- Frequent printhead clogging and wasted ink
- No service, no repairs and no uptime guarantees
- Slow print speeds unsuitable for office workloads
- Low page yield — designed for home use
✔️ MFDs (Multifunction Devices)
Ideal for SMEs and busy office teams across the East Midlands requiring printing, scanning and copying in one device.
- Low cost-per-copy with high-yield toner
- Fast printing and scanning speeds
- Built for everyday office reliability
- Energy-efficient with lower running costs
- Supports secure printing and user authentication
✔️ Photocopiers (Business-Grade)
Perfect for high-volume environments such as schools, manufacturers, legal firms and public sector organisations across Leicester, Derby and Nottingham.
- Extremely low running costs
- Fast output with high-duty cycles
- Durable components built for longevity
- Advanced finishing: stapling, sorting, booklet making
- Superior print quality and reliability
🏆 Best Value: Serviced MFDs & Photocopiers (Cost-Per-Copy)
This is the most cost-effective solution for businesses in the East Midlands. Your toner, engineer visits, maintenance and parts are all included in one predictable monthly cost.
- All-inclusive toner, maintenance & repairs
- Predictable monthly billing
- Remote monitoring & automatic toner delivery
- On-site engineers included
- Up to 60% cheaper than desktop inkjets
- Perfect for SMEs, schools, charities and corporate offices
4. Reduce Paper Usage with Digital Workflows
Our print audits highlight where physical paper can be replaced with streamlined digital solutions. Popular upgrades for East Midlands businesses include:
- E-signatures
- Automated document routing
- Secure cloud storage
- Scan-to-email and scan-to-folder
- Mobile print release and secure authentication
Many organisations reduce their paper usage by 30–50% after a Digital Office Group audit.
5. Support Environmental & ESG Targets
We measure your carbon footprint across your entire print fleet and provide recommendations to reduce:
- CO₂ emissions
- Paper waste
- Toner and cartridge usage
- Energy consumption
This supports sustainability goals required by many East Midlands councils, schools and businesses.
How Digital Office Group Performs a Print Audit
Step 1 — Consultation
On-site or remote assessment across Leicester, Derby, Nottingham, Northampton & wider East Midlands.
Step 2 — Data Collection
We analyse device usage, page counts, energy use, print behaviour and costs.
Step 3 — Cost Analysis
We calculate your real print spending — often far higher than expected.
Step 4 — Device Mapping
A heatmap showing every printer, usage levels and cost efficiency.
Step 5 — Recommendations
Tailored solutions to reduce waste, boost efficiency and cut long-term costs.
Step 6 — Implementation (Optional)
We install managed printers, automate toner ordering and provide full service coverage.
Book a Free Print Audit in the East Midlands
Speak to our local team today and find out how much your business can save.
Book Your Free Audit