• Xerox DocuShare Flex

    SaaS Content Management System for SMBs and departments.

Xerox® DocuShare® Flex

A cloud-based content management solution that lets your organization capture, extract and process information, transforming it into usable intelligence so that you work smarter, faster and more productively.

DocuShare® Flex offers all of the foundational repository capabilities that small to midsize businesses (SMBs) may need, such as file and task management. Flex also provides advanced capabilities to support departments in the largest organizations, such as document annotation and redaction, business process automation, and connection to line of business systems.

Key Features
  • Delivered on a secure, SaaS-based DocuShare cloud platform, that is quickly deployed, affordable and low-touch to administer
  • Scanning to the cloud, and smart on-line document viewing, with annotation, redaction of sensitive information, and database lookup to intelligently tag documents
  • Intuitive tools for business users to automate daily processes, integrated with line of business systems
  • Options for named or concurrent user licensing, and content encryption for added data security
  • Capture from any TWAIN-certified MFP or scanner, Xerox® ConnectKey® enabled MFP, mobile device, or from your desktop via drag and drop
  • Optional add-ons including a free mobile app, intuitive Webforms, a Connectors platform for integration, and an automated Accounts Payable solution

Document Management

Manage information in the Cloud Quick document upload, OCR and PDF creation, Advanced search over millions of documents, Content audit and life cycle management

Process Automation

Automate key business processes Simple, re-useable electronic workflows, Business rules for document process automation, Reporting and performance analysis


Scan to the cloud instantly Annotation, redaction, OCR Webforms for data capture and automation Capture from Xerox® MFPs and TWAIN scanners

Security & Licensing

Content security model with permissions by roles Automatic encryption to protect personal information, Named or concurrent subscription licensing, Secure Microsoft® Azure® infrastructure

Cloud Platform

Deployment in days, not months Little IT support and training needed, Faster deployment and product enhancements, Scalability in users, space, and business solutions

What you can do

Capture: With DocuShare Flex, document capture is simple. Scan, classify and validate sales orders, invoices, contracts, etc., using a mobile device, PC or Xerox MFP or any TWAIN-compliant scanner. Leverage automatic, cloud-based OCR in all languages, barcoded separator sheets, integrated viewing and indexing capabilities, database integration and multi-file drag-and-drop to quickly and easily digitize, sort and store paperwork.

Manage: Use DocuShare Flex to manage your documents and data. Create custom document types and workflow steps. Deliver captured documents into validation and approval workflows. Set up business rules to automate and drive common business processes such as contract management and HR onboarding. Assign tasks and manage employee workloads.

Automate: DocuShare Flex workflow tools empower you to create highly tailored automation solutions. For example, Webforms help you go paperless, with intuitive online forms that let people capture data on the fly, and automatically trigger approvals, and the Accounts Payable Automation toolkit reduces the time, labor and cost of processing invoices.

Collaborate: DocuShare Flex makes teamwork and collaboration intuitive and efficient. Annotate images to share insights. E-mail content in multiple ways – as an attachment, ZIP file or URL, or into a workflow. Create team folders to drive notifications and e-mail collaboration.

Integrate: Many organizations have information in silos, such as CRM. ERP and finance applications that hold vital business data but are not easily “synced” together. Connectors for DocuShare Flex is a platform for integration with line-of-business applications through simple “no code” setup. This bi-directional data exchange means efficient processes and faster business results.

Feature rich platform

Easy to Use: Simple setup and configuration, SaaS-based cloud delivery and a user-friendly, intuitive interface mean that deployment of DocuShare Flex takes days, not months, with little to no training or IT support required. Access content anytime, anywhere, and leverage a full-text search engine to find files in mere seconds.

Mobile: Today’s workplace is mobile—you take your work with you. The DocuShare Flex App allows you to login, search and view documents, download, upload and share them, perform mobile capture, and easily complete tasks such as document approvals. With the app, critical business activities can move ahead, wherever you are.

Secure: Xerox follows industry best practices in cloud security, including encrypted user authentication, scheduled backups, off-site storage and site replication. Administrators can control rights and permissions – who can access, author and view documents; enable automated data archiving, reviews and destruction; and benefit from reporting and security audit trails.

Scalable: DocuShare Flex grows with your company, scaling to changes in user numbers, storage space and process requirements. In addition, you can choose concurrent use licensing – an attractive option if your organization has a limited number of users accessing Flex on a regular basis.

Book an appointment with one of our experts today.

  • Experts in process & workflow solutions

    Our experts can effectively design a solution tailored to your business environment. We have the capabilities and technology to completely transform your workplace processes.

  • Industry leading technology

    Our partnership with world leading manufacturers allows us to offer all our customers the latest market leading technology.

  • Passionate about service

    Digital Office Group support your business through a number of channels. From customer services, IT support and engineers, we ensure your technology is being optimised.

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